Take the Cost and Complexity out of Long Term Data Backup

Do you have too much data? If so, you are defnitely not alone. The volume of digital data created, replicated, and consumed keeps doubling and is expected to hit 6.6 zettabytes by 2020 – and that’s just in the United States. And in case you were wondering, 1 zettabyte is the amount of data you can store on just over 25 billion 4 terabyte hard drives.

Organizations everywhere struggle to keep up with the explosion of data. Often, the hardest part is deciding what data to keep and what to throw away, especially for older information that isn’t frequently accessed. Mandatory data retention periods seem to get longer and cover more data sources with the passage of each new regulation. How do you avoid regulatory non-compliance while keeping your long term data storage costs under control?

Even seemingly unimportant data that would have been quickly discarded a few years ago, such as web traffc logs, is now prized thanks to technologies like Hadoop that enable organizations to mine the data for valuable business insights. Here too you are faced with a dilemma: How do you support your organization’s desire to accumulate a potential goldmine of cold data without losing control of your storage costs?

For many organizations, the answer in both cases has been to use Linear Tape File System (LTFS) magnetic tape for long term data storage. LTFS tape is fundamentally different from the tape formats of 20 years ago in that it makes tape behave much more like a regular fle system, enabling faster data searches and reads. More importantly, LTFS is open standards based, meaning you are not locked in to a particular solution. All the major tape vendors now sell LTFS compliant tape drives, giving you freedom of choice – both now and in the future. At the same time, LTFS tape retains all the traditional benefts inherit in using a tape medium to store cold, rarely accessed data instead of HDD. These include much lower electricity and cooling costs, as well as much longer storage media lifespan. In fact, several recent studies have shown that using LTFS tape instead of HDD can cut overall storage expenses by over 80% over 9 or more years. ** So, how can you leverage LTFS tape in your organization for long term data retention? An easy way to get started is with a solution like ours that reduces your overall total cost of ownership. As depicted in Figure 1, our comprehensive data protection solution enables you to protect all sources and types of data in your organization including physical and virtual servers, desktops, laptops and smartphones, as well as SaaS sources like MS Offce 365, Google Apps, and Salesforce.

Figure 1

With out solution, automated backups of your data sources can be taken according to the backup schedules you defne, with all data compressed, deduped, and encrypted at the source before being sent to a secure storage location in a public, private, or hybrid cloud. Our Backup Lifecycle Management (BLM) capabilities depicted in Figure 2 enable you to classify multiple tiers of backup data based on business continuity plans and retention policies, and then automatically migrate those tiers, based on a set schedule and policy, to lower-cost backup storage.

Figure 2

Our Backup Lifecycle Management capability help you manage the cost of long term backup storage in three ways:

You can move rarely accessed backup data out of your primary HDD backup repository (labeled ‘Recovery Tier 2’ in Figure 2) to a

  1. potentially less expensive secondary HDD repository (labeled ‘Recovery Tier 3’ in Figure 2).
  2. You can specify retention policies that will free up storage capacity by automatically destroying expired backup data according to rules you defne.
  3. You can specify policies for automatically moving old backup data to even lower cost storage options (labeled ‘Recovery Tier 4’ in Figure 2) like cloud storage (e.g. Amazon Glacier, Google NearLine) or LTFS tape while retaining the ability to recover the original data should you ever need to.

By driving down long term data retention costs to an absolute minimum, our BLM LTFS tape option is ideal for many long term data retention use cases. These include:

Compliance: You are legally required to hold data for an extended duration but don’t need the extra capabilities – or cost – of a full archive solution.

Rich Media: You are contractually obligated to hold security video footage or other rich media that will rarely be accessed.

Bulk Storage: You are contractually obligated to store old backup data off-site and it is too costly to transfer the data by network, making it much more economical to ship LTFS tapes by courier.

Big Data: You need to store vast amounts of data that has potential value, meaning it is unlikely to ever be accessed until someone fgures out how to mine it for valuable information gold.

Of course, the ability to easily push long term backup data to low cost LTFS tape is just one of the many features that you can beneft from by adopting our solution for your organization’s data protection needs. Other key features include:

  • An agentless architecture: With our solution, there is no need to install and maintain disruptive, insecure agents on the data sources connected to your LAN
  • NIST FIPS 140-2 certifed encryption: Meets strict HIPAA, HITEC, and other government regulations governing storage and transmission of sensitive data
  • Single Pane of Glass: Administer and monitor your data protection enterprise-wide from a single dashboard and with a single set of skills ■
  • Your choice of cloud deployment model: Delivered as a fully managed or co-managed backup service through us; as a private cloud in your own data center; or a hybrid cloud. If your preferences evolve over time, we can work with you to easily alter the deployment styles to best meet the needs of your business.

Let’s talk – to fnd out more about our data protection services and how we can help you remove the costs associated with long term backup, please contact us today.

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